OrthoEvidence Privacy Policy

1. Introduction

OrthEvidence, 3228 South Service Road, Suite 206 Burlington, Ontario, Canada L7N 3H8 (thereafter “OrthoEvidence” or “we”) operates a platform for mobile reading on the internet portals http://www.myorthoevidence.com, and other websites (thereafter platform).

We are happy that you are interested in OrthoEvidence. For providing you with our service, we will need certain information about you. This privacy policy elaborates which data we collect from you for what purpose.

If you should not consent to this data protection notification, please do not use OrthoEvidence.

2. Collection, Use and Processing of Data

“Personal data” shall be data that can identify you personally (e.g. name, e-mail address or invoice information) and other information that can be connected to this type of information and that allow a conclusion regarding your identity.

“Pseudonymised data” shall be data in which the information appropriate for identifying a certain person are replaced by a pseudonym so that the data cannot be matched to a certain person without knowledge of the correlation which is saved outside the data set.

“Anonymized data” shall be data where the respective person is unknown and cannot be determined.

2.1 Registration Data

If you register with OrthoEvidence (for a subscription, a free trial or use of a code) we will collect personal data that you voluntarily submit with registration. In particular, these are your e-mail address and your selected password.

We also collect upon registration, data regarding country, occupation and specialist/areas of interest.

We use this data without your explicit consent only for performing our offered services. We will only forward your personal data without your explicit consent to third parties if this is necessary for performing our services or for complying with statutory obligations.

We save all your registration data so that we can use them for performing OrthoEvidence’s services. The data will be deleted after the end of the contract as soon as they are not needed for invoicing purposes any longer. If a deletion conflicts with statutory, contractual or by-law imposed storage periods, the data shall be suspended instead.

2.2 Registration via Facebook Connect

If you opt to connect with OrthoEvidence via your Facebook Account Log-In, which is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (“Facebook”), you allow us to collect authentication information like your username, encoded access information and other information that is available on or through your Facebook-Account, e.g. your name, your profile picture, your country, your hometown, your email-address, your birth date, your sex, the names and profile pictures of your friends and networks. Using Facebook Connect shall be subject to Facebook’s data protection policies and terms of use. With this feature, certain data from the OrthoEvidence website can be transferred to your Facebook profile with your consent.

The specific information that is transferred to us will be individually listed during your first log-in with OrthoEvidence via Facebook in detail. With registration on our website via Facebook Connect, you consent to profile data transfer from your Facebook profile to OrthoEvidence as well as to the transfer of data to Facebook for using of OrthoEvidence. Your data transferred through Facebook Connect will be saved and processed by us for registration purposes on the OrthoEvidence platform.

2.3 Registration via Google Connect

If you opt to connect with OrthoEvidence via your Google Account Log-In which is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View CA 94043, USA Tel: +1 650 253 0000 Fax: +1 650 253 0001, you allow us to collect authentication information like your username, encoded access information and other information that is available on or through your Google Account, e.g. your name, your email address.

Using Connect for Google shall be subject to Google’s data protection policies and terms of use. With this feature, certain data from the OrthoEvidence website can be transferred to your Google profile with your consent.

The specific information that is transferred to us will be individually listed during your first log-in with OrthoEvidence via Google. With registration on our website via Connect for Google, you consent to profile data transfer from your Google profile to OrthoEvidence as well as to transfer of data to Google for using of OrthoEvidence. Your data transferred through Connect for Google will be saved and processed by us for registration purposes on the OrthoEvidence platform.

2.4 Personal Usage Data

If you are using OrthoEvidence services, we will automatically collect personal usage data that is necessary for performing the services and/or invoicing. Personal data shall only be collected if you provide us with these when opening a customer account. In accordance with statutory provisions and for the purpose of data economy, generally, only data necessary for the respective service shall be collected.

In particular, these are your e-mail address, your password, your country and specialty/interests. In the event that you connect via Facebook Connect or Connect for Google, we will also collect your first and family name. To the extent that our forms ask for further information, such information shall always be optional and will be marked as such.

We will use your provided data without your separate consent only for fulfilling and performing of our services and for complying with statutory requirements. Forwarding of your personal data to third parties shall only occur if this is necessary for performing our services or for complying with statutory requirements.

2.5 Cookies

For performing OrthoEvidence services and to make your visit to our website pleasant and to ensure use of certain functions, we will also use so-called cookies for data collection and saving. Cookies are small data packages that are stored on your device. They will not cause any harm there. Two types of cookies will be used. Temporary cookies will be automatically deleted with closing of your browser (so-called session-cookies). Permanent cookies will remain on your device and enable us or our partner company to recognize your browser at your next page visit (so-called persistent-cookies).

Cookies enable us to comprehend your user behavior. They are also supposed to provide you with optimized surfing on our website. You can configure your internet browser so that you will be notified of cookie storage and decide about their acceptance in an individual case or reject cookies generally or for certain cases.

Certain features might not be available to you if you prevent cookie storage in your browser settings.

Further information regarding the use of Cookies is available here.

2.6 Tracking/Web Analysis Tools

Google Analytics

OrthoEvidence uses Google Analytics, a web analysis service of Google Inc., 1600 Amphitheatre Parkway, Mountain View CA 94043, USA Tel: +1 650 253 0000 Fax: +1 650 253 0001 (“Google”). Google Analytics also uses so-called “Cookies”, text files that are stored on your computer enabling analysis of your use of the internet site. The information created by the cookie regarding your website use will usually be transferred to a Google server in the USA and saved there. OrthoEvidence will anonymize the IP address (anonymizeIP() so-called IP-masking), and your IP address will be shortened by Google within the member states of the European Union or other contracting states to the Agreement on the European Economic Area. The full IP address shall only be submitted to a Google server in the USA in exceptional cases only and will be shortened there. Google will use this information on behalf of OrthoEvidence to evaluate your use of the website, to compose reports regarding website activity and to perform further service relating to further services connected to website and internet use vis-a-vis OrthoEvidence. The IP address submitted by your browser within the Google Analytics process shall not be connected with other Google data.

You can prevent cookie storage as stipulated above under cipher 2.5. by a respective browser-software setting, which however has the effect that some features of OrthoEvidence websites are not fully usable. You can also prevent Google’s collection of the data created by the cookie and related to your website use (including your IP address) and processing of this data by Google through downloading and installing the following browser-plugin http://tools.google.com/dlpage/gaoptout?hl=de

The user profiles created by Google Analytics serve the purpose of visitor behavior analysis and are evaluated for improving and customizing of our offers.

The pseudonymised user profiles will not be connected with your personal data without your separate explicit consent.

You can find further general information about Google Analytics here, and data protection law information regarding Google Analytics here.

2.7 Payment Data

If you sign-up for our subscriptions or purchase something via the service, credit card information and other finance-related information that are necessary for payment processing will be collected and saved by a payment service provider. We also collect certain limited information, e.g. details of your transaction history. Other than that, the payment service providers usually provide us only with very limited information regarding you, e.g. the specific token that enables you to perform further purchases using the data saved by the provider as well as your type of card, expiration date and the last four digits of the number.

3. Social Plugins

AddThis

We have incorporated so-called social plugins (plugins) of the bookmarking service AddThis into our website which is operated by AddThis LLC, Inc. 8000 Westpark Drive, Suite 625, McLean, VA 2210, USA ("AddThis"). The plugins are mostly labeled with the AddThis logo, for example in the form of a white plus sign on orange background. A list and the appearance of these AddThis plugins may be viewed at: https://www.addthis.com/get/sharing. When you access a page from our website that includes such a plugin, your browser sets up a direct link to AddThis servers. The content of the plugins is directly passed by AddThis to your browser and integrated into the website. By integrating the plugin, AddThis receives the information that your browser has accessed the respective page of our website and sets a cookie on your computer for the purpose of identifying your browser. This information (including your IP address) will be sent directly from your browser to a server from AddThis in the United States and stored there. AddThis uses those data for the purpose of creating user profiles in an anonymized form serving as a basis for a customized and interest-related advertising regarding the visitors to websites which include AddThis plugins. To learn more about the purpose and extent of processing and use of data, please read AddThis’ privacy policy: http://www.addthis.com/privacy/privacy-policy You can completely disable the downloading of AddThis plugins with add-ons, such as the script blocker “NoScript” (http://noscript.net/).

Facebook Social Plugins

OrthoEvidence offers you the opportunity to recommend offers, services and/or products via Facebook. OrthoEvidence uses Facebook’s social plugins for this purpose. These services are offered by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (Facebook). The list and the look of the Facebook social plugins can be viewed here and you can find other general information about the social plugins here.

When loading the internet site in your browser, the code of the social plugin will be directly requested by a Facebook server through your browser and integrated into the appearing OrthoEvidence internet site in your browser. OrthoEvidence has thus no influence on the scope of retrieved data by Facebook in this relation.

According to Facebook's own information, Facebook saves date and time of your visit, the precise Internet address in which the social plugin is located and other technical data, e.g. IP address, browser type, operating system for a period of 90 days in order to optimize Facebook’s services. After expiry of the 90 days, the data will be anonymized so that they cannot be related to you any longer. You can find more information from Facebook here.

If you are logged-in on Facebook during a visit on a website of OrthoEvidence, Facebook can associate the pages you visited to your Facebook account. Through the interaction with the social plugins (clicking etc.) the information evoked by the interaction will be transferred to and saved by Facebook. You can prevent this by logging-off Facebook prior to visiting our website.

It is also possible to generally block Facebook plugins. There are extensions for respective browsers for this purpose (e.g. the Facebook Blocker) which you have to install and activate on your respective browser. Facebook data protection notifications, as well as further setting options for protecting your privacy, are available here.

Please also inform yourself regarding Facebook under all provided links as Facebook’s data protection policies are frequently updated and amended due to the extended functionality of social plugins.

Twitter-Button

OrthoEvidence offers you the opportunity to post offers, services and/or products and/or events etc. via Twitter. For this purpose, we use the service of Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107 and an accordingly configured plugin.

The Tweet-Button enables you to share our content via Twitter. The button shows the number of tweets for content that has been shared.

When loading the website in your browser, the code of the Tweet-Button will be directly requested by a Twitter Inc. server and integrated into the website appearing in your browser. We have thus no influence on the scope of data retrieved by Twitter Inc.

According to Twitter’s own information, Twitter Inc. saves the sent Tweet message and its metadata. This includes the following according to our estimation: Date and time of the Tweet, precise and/or shortened internet address on which the Tweet-Button is located and further technical data, e.g. IP address, browser type or your operating system. Twitter Inc. does not share the information of how long information is saved for. You can find further information on Twitter Inc. here.

Please inform yourself there as information on Twitter Inc. is frequently updated and amended due to extended or modified functionalities.

Google +1

OrthoEvidence offers you the opportunity to mark suppliers, services and/or products with the Google “+1” button and recommend these via your Google Plus network. This service is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States.

When loading the OrthoEvidence website in your browser, the code of the “+1” button will be directly requested by a Google server through your browser and integrated into OrthoEvidence’s appearing website in your browser. We have thus no influence on the scope of data retrieved by Google.

According to Google’s own information, Google records the information pertaining to your provided +1 content, as well as information regarding the site that you were looking at when clicking +1, thus, the internet address, your IP address and other browser-related information. You can access the +1 button data protection policies here.

If you are logged-onto your Google account, the recorded information will be allocated to your account/Plus-Account. Your +1 may be displayed as references together with your profile name and your photo in Google services, e.g. search results, or your Google profile or at other places on websites or internet ads.

According to Google’s own information, Google does not record your internet visits nor your permanent browsing history and neither evaluates your visit on a site with a +1 button in any other way. Google does, however, save some data short-term, usually for an approximate period of two weeks, regarding your visit for system maintenance and troubleshooting purposes. This data is, however, not structured according to individual profiles, usernames or URLs. You can find further information from Google here. You have full control over your +1 contents at all times. You can manage all your +1 via the +1 tab in your Google profile. If you do not want that Google collects and connects your data via our website to your Google Plus Account or Google account, you have to log-off from Google prior visiting our website.

You can obtain further information regarding purpose and scope of data collection, saving and processing by Google as well as settings here.

Google Data Protection Policy

Please inform yourself there as data protection policies of Google products are frequently updated and amended due to extended functionality.

4. Newsletter

When you register an account with OrthoEvidence, you consent to receiving emails from OrthoEvidence. Your e-mail address will be used for OrthoEvidence information and advertisement until you cancel the newsletter. Cancellation is possible at any time. You have given your consent to the following during the registration process, and we have recorded your consent.

You can revoke this consent effective for the future at any time by clicking “Unsubscribe Newsletter” at the end of the newsletter or sending your revocation to OrthoEvidence to the following contact address: info@myorthoevidence.com

5. Security

Data protection of our users is a special concern for us. Your password protects your user account and should be thus a strong password that is not used elsewhere. You should restrict access to your computer and browser and you should log-off after using OrthoEvidence services. As a registered user, you are responsible for maintaining the confidentiality of your login name and password and for restricting access to your computer.

The OrthoEvidence portal and our systems are protected through technical and organizational measures against loss, destruction, access, alteration or distribution of your data through unauthorized parties. A complete protection against all hazards is however not possible in-spite of frequent controls.

6. Links

OrthoEvidence shall be entitled to display advertisement or other contents that contain hyperlinks to third-party websites. Only the provider of the website referred to shall be liable for illegal, erroneous or incomplete contents and particularly for damages that result from use or non-use of these links. We have no influence particularly on the data protection measures and contents of the sites linked to.

7. Access and Update of Profile Data, Deletion

You can access and change your profile data via your account-settings. You may cancel your subscription to this website at any time by sending notice of your cancellation by email to info@myorthoevidence.com with “Subscriptions” in the subject line.

8. Information about Saved Data, Contact

If you have any questions or comments about this privacy policy or your personal data, please contact us via info@myorthoevidence.com. You can certainly always information regarding data we saved about you, e.g. via e-mail info@myorthoevidence.com. We will answer within an appropriate period after proof of identity. You may possibly be entitled to request that your data will be corrected, suspended or deleted.

9. Change of Privacy Policy

We will occasionally change this policy in order to incorporate new functions, features, products or services and to ensure the protection of your personal data. These changes and the current data protection notification are available on this site for you anytime. If we are making material changes, particularly regarding collection, use or processing of your personal data, we will notify you of this via e-mail.

Revisions

Below is a list of all the revisions made to our Privacy Policy, with links to each revision.

May 24th, 2018. Privacy Policy